AI FLEET OPS · NATIONWIDE

Built for
the long haul.

Hardtack Foreman at the center of the phone, the routes, the drivers and the books. You approve; it does the work.

FOREMAN · AIAsk anything
Voice agentVoiceAnswers every call
DispatchDispatchRoutes built each morning
QuickBooksQuickBooksInvoices and payments
Driver appDriversStops, photos, signatures
Billing & paymentsBillingInvoices, card and ACH
Customer portalPortalPay and request service
Booking & textsBookingWeb booking, arrival texts
Units & disposalUnitsUnits and dump tickets
THREE SYSTEMS, ONE INTELLIGENCE

Foreman. Voice. Dispatch.

The back office runs itself, the phone answers itself, and the routes build themselves — each one a real system, all sharing one brain.

✦ FOREMAN — ASK ANYTHING

The brains of the operation.

Foreman is the AI that actually runs your business. It reads everything — calls, jobs, invoices, compliance, customers — answers any question in plain English, and does the work: drafting, flagging, reconciling. You approve; it executes.

Foreman · Chat
How did we do this week?
$38.4k
Revenue · +12%
47
Jobs done
3
Overdue
Strong week. But 3 invoices are past due ($4,200) and 2 customers look like churn risks — want me to handle them?
Yeah, chase the overdue ones.
Drafted 3 payment reminders, personalized per customer. Ready to send.
3 reminders · draftedApprove & send
And how's revenue trending?
Revenue · last 6 weeks↗ +12%
W1W2W3W4W5W6
Six straight weeks up. Want a Monday-morning brief like this every week?
Handled Today
✓Booked 4 jobs from inbound calls
✓Drafted 6 invoices from completed work
✓Reconciled 2 disposal statements
✓Answered 12 customer texts
◎Surfaced 2 churn risks for review
✓Logged 3 disposal tickets from photos
InvoicesComplianceDispatchCustomersPhotosReports
◷
Proactive briefings

Morning brief, churn alerts, anomalies — surfaced before you ask.

▤
Photo & doc intake

Snap a receipt, scale ticket, or contract — Foreman reads it and logs it.

⚙
Standing rules

Set it once. Foreman handles it the same way, every time — with your approval.

◖
Works by voice

Call Foreman from the cab. Same brain, hands-free, on the road.

✦ Ask Foreman →Every action is proposed for your approval — nothing goes out on its own.
VOICE AGENT

The phone gets answered.

Picks up every call, quotes from your rate sheet, books the job into dispatch — including the 10pm calls that used to go to the next operator in the search results.

  • Trained on your services + rates
  • Live, with your intervention any time
  • Every call logged & confirmed
VOICE AGENT · LIVE CALLAFTER HOURS
Inbound · (435) 771-5 — "Need a pump-out Tuesday morning."
✓ BOOKED — pump-out · Tue 8am
DISPATCH

Routes that hold.

A real optimizer — multiple trucks, capacity, time windows, disposal runs — solved every morning, and re-optimized when a route runs late or a same-day job comes in — one tap to apply. Real streets, real routes, trucks tracked on the road.

  • Multi-truck capacity routing
  • Live re-optimize
  • Dump-and-return legs
4 TRUCKS · 35 STOPS · OPTIMIZED
Truck 1 · 8 stops
Truck 2 · 9 stops
Truck 3 · 9 stops
Truck 4 · 9 stops
4 TRUCKS · 35 STOPS · OPTIMIZED

Routes that hold

Multi-truck routes, solved every morning and re-optimized when a route runs late.

QUICKBOOKS ONLINE

Your books, already done.

Connect QuickBooks Online once. Customers, invoices, payments, refunds and disposal bills go over on their own, so your bookkeeper keeps working where they already work.

  • Customers, invoices and payments, synced automatically
  • Draft invoices stay in Hardtack until you send them
  • Changed in QuickBooks? You pick which wins
SYNC · QUICKBOOKS ONLINE● CONNECTED
INVOICE#1042 · Harbor Events$1,240.00✓ 9:15
PAYMENTPine Ridge Builders$860.00✓ 9:15
CUSTOMERSummit Ranch (new)✓ 9:15
BILLCounty landfill · disposal$412.50✓ 9:15
INVOICE#1043 · draft$675.00HELD · NOT SENT
Alder Homes was edited in QuickBooks.
Billing address changed there and here. Which one is right?
KEEP OURSTAKE QUICKBOOKS'
Example
DRIVER APP

The route, in their pocket.

Every driver starts the day with their stops in order, each with an arrival time. At each stop they navigate, call or message the customer, scan the unit, and finish with a photo. No signal at the job site? The app saves the stop and sends it when they're back in range.

  • Today's stops, in order, with ETAs
  • Navigate, call or message from the stop
  • Photos, signatures, scale tickets
  • Works with no signal
  • Chat with dispatch
Driver app: today's route, five stops in order with arrival times
Driver app: stop 1 of 5, with Navigate, Map, Call and Message buttons and Complete, Exception and Skip actions
CUSTOMER PORTAL

Your customers help themselves.

Give customers their own sign-in. They see what they owe and pay it in a click, save a card or turn on autopay, check what's scheduled, and ask for a pickup or pump-out without picking up the phone.

  • Pay online, save a card, autopay
  • Upcoming service at a glance
  • Request service
  • Statements and service photos
your-company · customer portal
Pine Ridge Builders
BALANCE DUE$860.00Invoice #1042 · due Oct 15
PAY NOW
Card ending 1881 saved · Autopay on
UPCOMING SERVICE
THU · 8–10 AMPump-out · Unit 14
SAT · 7 AMDelivery · 2 units + hand-wash
+ REQUEST SERVICE
BUSINESS MANAGEMENT

The back office, in one place.

Billing, customers, units, compliance and reports live in the same system that answers the phone and runs the routes, so nothing gets typed in twice.

Billing & payments
  • Invoices drafted from completed jobs
  • Send in a batch, with undo
  • Card and bank (ACH) payments
  • Accounts receivable aging
Customers & sales
  • Lead-to-customer pipeline
  • Your price list, quotes and proposals
  • Customer portal and autopay
Units & compliance
  • Every unit tracked to its site
  • Asset register
  • Disposal loads logged; site statements checked line by line
  • Waste manifests
Reports & team
  • Margin by customer and route
  • Revenue and weight trends
  • Driver shift schedules
  • Owner, office and driver roles
Hardtack · office
October billing38 DRAFTS

Drafted from the jobs your crews completed this cycle.

CustomerJobsAmount
Harbor Events6$1,240.00DRAFT
Pine Ridge Builders4$860.00DRAFT
Summit Ranch9$2,115.00DRAFT
Alder Homes3$675.00DRAFT
REVIEW & SEND 38Undo for 5 minutes after sending
Pipeline10 OPEN
LEAD · 6
Cedar Park HOAValley Fairgrounds+4 more
PROSPECT · 4
Summit RanchNorth Fork Paving+2 more
ACTIVE · 212
Harbor EventsPine Ridge Builders+210 more

A booking moves a lead to prospect; a completed job makes them active.

Units168 TOTAL
146 on customer sites
22 in the yard
UnitWhereSince
PT-014Pine Ridge BuildersSep 3
PT-022Harbor EventsSep 28
HW-003YardSep 30
Disposal loadsSEPTEMBER
DateSiteWeightFee
Sep 26County landfill6,420 lb$154.08
Sep 26Westside transfer4,980 lb$112.05
Sep 27County landfill7,115 lb$170.76
Sep 29Treatment plant3,200 gal$96.00
✓ STATEMENT CHECKED1 FLAGGED · WEIGHT MISMATCH
Margin by routeSEP 1 – SEP 30
Route 131%
Route 226%
Route 312%
Route 428%

Also by customer, with revenue and weight trends.

READY TO PROVISION

Provision
your fleet.

Request demo